The UP School of Library and Information Studies (SLIS) is seeking a dedicated Quality Assurance (QA) Staff member.
JUNIOR OFFICE ASSISTANT
Non-UP Contractual (SG 10 + 20% premium)
Position Overview
The Junior Office Assistant will work under the supervision of the SLIS Quality Assurance Officer. The primary responsibility of the of the Junior Office Assistant is to support the SLIS in tasks related to all internal and external quality assurance activities. A more detailed outline of the duties and responsibilities of the Junior Office Assistant is listed below:
Key Responsibilities
1. Support Quality Assurance Activities
· Assist in preparing comprehensive quality assurance-related reports for SLIS.
· Compile and organize necessary documentation regarding the SLIS’ quality assurance activities.
· Monitor and update quality assurance databases and records.
· Coordinate and participate in internal and external quality assurance audits and reviews.
· Develop and maintain a schedule for quality assurance activities, ensuring timely completion of tasks.
2. Facilitate Communication
· Serve as a liaison between the SLIS QA Office and various stakeholders, including faculty, staff, students, alumni, and other external partners.
· Ensure clear and effective communication regarding quality assurance standards, policies, and procedures.
· Assist in organizing meetings, workshops, and training sessions related to quality assurance.
3. Documentation and Reporting
· Maintain accurate and up-to-date records of all quality assurance processes and outcomes.
· Prepare and distribute regular reports and updates on quality assurance activities to relevant parties.
· Draft and review quality assurance reports.
4. Additional Duties
· Perform other related duties as assigned by the SLIS Quality Assurance Officer to support the overall mission of the SLIS QA Office.
· Stay informed about the latest developments in quality assurance practices and standards.
· Participate in professional development opportunities to enhance QA knowledge and skills.
Qualifications
· A bachelor’s degree relevant to the position.
· Strong organizational and documentation skills.
· Excellent communication and interpersonal skills.
· Ability to work independently and as part of a team.
· Attention to detail and a commitment to maintaining high-quality standards.
This position offers an opportunity to contribute to the continuous improvement of the SLIS's academic and administrative processes. If you are passionate about quality assurance and have the necessary skills and qualifications, we encourage you to apply.
How to Apply
1. Prepare a cover letter addressed to:
Asst. Prof. Rhea Rowena U. Apolinario
Dean, UP SLIS
2. All applications must include the applicant’s cover letter and resume and must be submitted via email to:
Asst. Prof. Yhna Therese P. Santos
QA Officer, UP SLIS
Email: ypsantos@up.edu.ph
Please use the email subject Application: Junior Office Assistant – SURNAME when submitting your application.
3. Applications are due on 21 March 2025. Shortlisted candidates will be contacted for an interview.
Published: 2025-03-12 12:29:47